Time is money, as the old saying goes, and there’s no doubt that proper time management is the lifeblood of any successful business. Though the number of hours in a day can’t be changed, what you decide to do with those hours can make a huge difference in your company’s overall productivity. This includes selling more products and services as well as staying on schedule and meeting deadlines. It’s no wonder why many well-known companies invest in a comprehensive time management course for their employees.
To make the most out of your company’s time, you’ll also need a timekeeping system to accurately record each minute and how it’s spent. This is why a time tracking software can be an invaluable tool for any company. With it, you can get accurate and real-time records of employee work hours, productivity rates, and project progress, all in one place. Most digital time trackers are also easy to use and are accessible on many devices, so everyone in your company can benefit from these effective time management tools.
Want to learn more about the benefits of using a time tracker? Below are just a few ways this application can better help you and the rest of your team manage your time:
Keep Track of Every Task and Project
If you’re an employee, staying focused and productive can sometimes be difficult when you don’t have a clear overview of what you need to accomplish. Furthermore, it’s challenging to discern—and keep track of—exactly how long it takes you to finish each of your tasks. With a time tracker, you can view all your assigned tasks and log when you started and ended them with a click of a button.
Using this software, you’ll have a complete record of your projects and their progress status, as well as how long it usually takes for you to accomplish them. It also helps you see which projects require more of your focus and attention. This way, you can divide the hours of your workday into more manageable chunks, which helps to make work less overwhelming.
Many time tracking applications also indicate the total number of tasks assigned to each employee, so supervisors can easily determine which employees have been given enough assignments. This encourages efficient task distribution and can prevent workers from experiencing burnout due to overloading.
Make the Necessary Workflow Adjustments to Enhance Productivity
While each work task plays a part in helping a company grow, certain processes may be unnecessarily long. Without a time tracker, it may take you days, weeks, or even months to discover these time consuming tasks and how they’re disrupting your workflow.
Since a time tracker software automatically keeps records of all the hours spent on daily tasks, it’s much easier to observe counterproductive patterns in your company’s work schedule. This means you can quickly spot the processes in your workflow that may need to be adjusted.
For example, a time tracker may show you that project progress slows down whenever your company holds three hour-long meetings in a week. To remedy this, managers can opt to shorten meeting durations or decrease the number of meetings per week. With this benefit, company leaders can create realistic time frames when planning tasks and projects.
Immediately Address Areas for Improvement
If you’re managing a team in your company, you probably know that monitoring their work performance is essential. However, conducting interviews, meetings, and surveys for each member can consume a lot of energy and take hours out of your work schedule. Luckily, many time tracking applications provide real-time productivity percentages of each team member based on how much they accomplished during their work hours. This means you can instantly take note of high-performing employees and those who still need to catch up.
Although quality is an important factor when evaluating performance, it’s not everything. Remember, workers who don’t meet deadlines—or worse, slack off—can drain a company of its resources and decrease a team’s overall productivity. The most effective way to avoid this is by being aware of underperforming employees as soon as possible, so you can quickly address any areas for improvement.
Create Instant Progress Reports
In some workplaces, team leaders may be expected to submit a monthly report of their team’s total work hours. Clients might ask for precise quotes and estimates. Time-related data is also needed to formulate an accurate pricing strategy for products and services.
No matter the reason, you may have experienced instances where you need to collect and analyse time-related data for reports and decision-making. Unfortunately, compiling this data can be a time-consuming process, and it may be tricky to visualise your information in a way that makes it easy to analyse.
This is where your time tracking software comes in handy. Many of these applications can instantly aggregate and transform all your data into comprehensive reports with visually appealing charts and graphs.
Successful companies understand that proper time management is a prerequisite to productivity and often leads to higher profits. That said, no company operation is complete without a great time tracking software. It does all the timekeeping, recording, and calculating for you while letting you focus on the actual work. Thanks to this, you can maximise every second of your workday.
With this powerhouse application, you can not only track time, but also save it.
Are you using a time tracking software to have better time management? Check out our work from home and time management online courses to upskill.