Finding ways to improve productivity is crucial. Microsoft Outlook’s Viva Insights provides tools to help you build better work habits, track the effectiveness of your meetings, and prioritise your well-being with actionable recommendations.
So why would you want to use viva insights? You can explore ways to build better work habits, track and improve the effectiveness of your meetings, and Prioritise wellbeing with actionable recommendations, such as reserving time for focused work and following up on emails you’ve sent.
How to Find Viva Insights
- Open Outlook Mail
- From Home ribbon, click Viva Insights
Note: Viva Insight window pane will appear:
How Insights Can Improve Your Productivity
Plan Your Time Away
Ensure your time off is accurately captured in your calendar. By scheduling vacations and personal days, you can maintain a healthy work-life balance and avoid overcommitting yourself during your time off.
Want Focus Time Every Day?
Outlook can help you by blocking out time in your calendar for focused work. This ensures you have dedicated periods to concentrate on important tasks without interruptions, helping you to stay productive and manage your workload effectively.
View Outstanding Tasks
Viva Insights reviews the language used in your emails to suggest tasks that may need your attention. This feature helps you stay on top of your responsibilities by identifying and highlighting tasks that might otherwise be overlooked.
Add Important People
Based on suggested contacts, you can mark certain individuals as important in Outlook. This allows you to receive notifications about their activities and communications, ensuring you stay informed about updates and messages from key people in your professional network.
Prepare for Your Meetings
Set preparation time prior to upcoming meetings to ensure you are well-prepared and can contribute effectively. This feature allows you to allocate time to review materials, set agendas, and gather any necessary information before the meeting begins.
Set Lunch Hours
Taking a proper lunch break is crucial for maintaining your well-being. By setting a regular time for lunch, you can ensure you take a break to recharge, enjoy your meal, and return to work refreshed and more productive.
Follow Up on Your Requests
Outlook suggests emails you’ve sent where follow-up may be required. This feature helps you ensure that all your requests are addressed in a timely manner, preventing important communications from being forgotten or neglected.
Maximise Your Productivity with Viva Insights
Incorporating Viva Insights into your daily routine can significantly enhance your productivity and well-being.
By planning your time away, setting focus time, viewing outstanding tasks, adding important people, preparing for your meetings, setting lunch hours, and following up on your requests, you can manage your workload more effectively and maintain a healthy work-life balance.
Take the Next Step
Want to learn more about how to optimise your use of Microsoft Outlook and its powerful Viva Insights feature? Get in touch with Priority Management Australia today.
We offer comprehensive courses and resources to help you make the most of Outlook, boosting your productivity and improving your overall work experience.